Vacation
Vacation is time away from your job for personal reasons, including vacation, outside activities and personal business. If your absence is due to your illness or a family member’s illness, you should refer to the Sick Time, Medical and/or Family Leave pages to see which type of time off is applicable.
Non-Accrued Vacation for Exempt (Salaried) Employees
VMware has a Non-Accrual Vacation (NAV) policy for all US exempt (salaried) employees. You may take time off from work when you and your manager agree, based on business needs. You should discuss your time off in advance with your manager so that business coverage is in place while you are out of the office.
While you do not need to record your time off in Workday, your manager may ask you to calendar your time off in Outlook so that others know when you are planning to be out of the office.
Please note: This information is an overview of Non-Accrued Vacation (NAV). Refer to the NAV policy [VMware network access required] for detailed information on specific provisions related to use of Non-Accrued Vacation, including during leaves of absence, and other specific provisions.
Vacation Accrual for Non-Exempt (Hourly) Employees
As a non-exempt (hourly) employee, you begin to accrue vacation on your first day at VMware. Vacation accrual for part-time employees is pro-rated based on weekly, scheduled hours. The table below shows the vacation accrual rate.
Vacation Accrual Rate for Non-Exempt Employees
| Years of Completed Service | Vacation Accrual Rate in Hours per Pay Period | Vacation Yearly Accrual Rate | Vacation Accrual Cap1 |
|---|---|---|---|
| 0-2 years (0-35 months) | 5.0 hours | 120 hours (15 days) | 180 hours (22.5 days) |
| 3 years (36-47 months) | 5.67 hours | 136 hours (17 days) | 204 hours (25.5 days) |
| 4 years (48-59 months) | 6.33 hours | 152 hours (19 days) | 228 hours (28.5 days) |
| 5 years (60-71 months) | 7.0 hours | 168 hours (21 days) | 252 hours (31.5 days) |
| 6-9 years (72-119 months) | 7.67 hours | 184 hours (23 days) | 276 hours (34.5 days) |
| 10+ years (120 months+) | 8.34 hours | 200 hours (25 days) | 300 hours (37.5 days) |
1 If you reach your accrual cap, you will not accrue any additional vacation time until you are under the cap amount.
Scheduling Accrued Vacation
- Discuss your vacation needs in advance with your manager. You will need to work with your manager prior to reporting your vacation time in Workday [VMware network access required]. Vacation can be used only after manager approval.
- Enter your vacation time in Workday. After manager approval, go into Workday [VMware network access required] to report your vacation time.
Please note: This information is an overview of accrued vacation time. Refer to the Accrued Vacation policy [VMware network access required] for detailed information on specific provisions related to use of Accrued Vacation, including during leaves of absence, and other specific provisions.
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Resources
Accrued Vacation Policy [VMware network access required]
Non-Accrued Vacation Policy [VMware network access
required]
Workday [VMware network access required]
Workday Submitting Time Off Quick Reference Guide [VMware network access required]
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Last Updated: 17 Sep 2021, 1:22 PM