Adoption & Surrogacy Assistance Program

In addition to leaves of absence that may be available to eligible employees under the VMware Leave of Absence policies, the U.S. Adoption and Surrogacy Assistance Program helps to cover expenses associated with adopting a child eighteen years or younger or when using a surrogate to assist in carrying and giving birth to your child.

How it Works

If you are a regular full-time U.S. employee, VMware will reimburse 100% of all eligible expenses associated with the adoption of a child or using a surrogate to carry and give birth to your child, up to a total maximum of $12,000 per event. If both parents and/or domestic partners are employees of VMware, expenses are reimbursed only once per child. The program has no lifetime maximum. You must be an active employee at the time the adoption or surrogacy expense is incurred.

To Apply for Reimbursement

Contact a Progyny Patient Care Advocate (PCA) at 833.851.2238 and request assistance with the Adoption Reimbursement Application or the Surrogacy Reimbursement Application.

The PCA will provide the Progyny Adoption Reimbursement Application or the Progyny Surrogacy Reimbursement Application to the employee via DocuSign. The employee should complete and return the reimbursement form back to the Progyny PCA for processing.

Progyny will process the request. Payment will be provided via VMware payroll in 1-2 pay cycles.

Applicable taxes will be withheld, and payments made will be reported on your W-2.

An eligible employee who uses the Adoption/Surrogacy Assistance Program is not eligible to apply for both Adoption Reimbursement and Surrogacy reimbursements for the same child.

Eligible Expenses

  • Court fees
  • Adoption agency fees
  • Attorney/Legal fees
  • Travel and lodging expenses associated with an adoption/surrogacy
  • Immigration and immunization fees associated with an adoption/surrogacy
  • Medical expenses of the child and/or birth mother/surrogate

Non-Eligible Expenses

  • Guardianship or custody costs that are not associated with the legal adoption/surrogacy of the child
  • Voluntary contributions such as donations
  • Adoptions/surrogacies that are not legally recognized
  • Cost of personal items such as: transportation to doctor’s appointments, special food, over-the-counter supplements, maternity clothing, etc.
  • Loss of income, including but not limited to: loss of income due to complications of pregnancy such as bed rest for birth mother/surrogate
  • Expenses reimbursed under another employer program

Tax Implications

Employees will be required to attest to understanding the tax implications associated with reimbursement and the requirement to file the appropriate taxes on personal tax returns. These expenses cannot have been previously claimed by the employee for the purposes of receiving a tax credit.

For additional support and resources to consider with the addition of a child to your family, see the Birth or Adoption life event page.

Contact Us

Progyny Patient Care Advocate
Phone: 1-833-851-2238

Contact HR Source [VMware network access required]
ASK HR [VMware network access required]
Phone: 1-888-869-2738



Adoption & Surrogacy Assistance Program

Benefits Video: Family Oriented Programs

Workday [VMware network access required]

Workday Quick Reference Guide: Birth or Adoption [VMware network access required]

Last Updated: 1 Dec 2022, 2:12 PM