Emergency Time Off
VMware is dedicated to work-life balance and offers a family-friendly environment that is supportive of working parents. VMware provides Emergency time off to care for dependents in accordance with statutory requirements, so that you can take reasonable paid time off during normal working hours to deal with unexpected, urgent or difficult circumstances.
You are entitled to take a reasonable amount of paid time off during normal working hours to deal with the following unexpected, urgent or difficult circumstances:
- unforeseen circumstances that require immediate suspension of work;
- extremely exceptional personal circumstances;
- an obligation without any financial compensation imposed by law or government authorities, performance of which cannot take place in your leisure time (for instance registration of a birth or death); and
- exercising of the right to vote.
Extremely exceptional personal circumstances are in all events the following circumstances:
- Childbirth of your spouse, registered partner or the person whom with you cohabit;
- The death and funeral arrangements of a cohabitant, a blood relative in the ascending or descending line or a relative in the collateral line up to the second degree;
- Doctor or hospital appointments or the necessary accompaniment of a Dependant which is urgent, unforeseen or in all reasonableness not to be planned outside working hours;
- Necessary care on the first day of illness of a Dependant.
You are entitled to take a reasonable amount of paid time off work for necessary doctor’s, hospital or dentist appointments etc. However, it is expected that you will arrange appointments at times which will cause the least disruption to the company.
What is a “Dependant”?
- a spouse, registered partner, or a person with whom you are cohabiting with;
- a child living at home to whom you are related as a parent;
- a child of a spouse, civil partner, or a person with whom you are cohabiting with;
- a foster child that resides – based on the municipal database – on the same address as you, provided that you also take care of the child as foster parent;
- a blood relative in the first and second degree;
- a person who, without being in an employment relationship with, forms part of the household of the employee;
- someone with whom you have a social relationship with and who reasonably relies on you to make arrangements for their care generally or for assistance or for making arrangements for the provision of care when he or she falls ill or is injured.
Amount of Time Off
Emergency time off is designed for emergency absences that are necessary to deal with an immediate or unexpected crisis involving a Dependant. It is not designed for long term leave, or for regular short periods of anticipated leave.
Reasonable time off in relation to a particular problem will not normally be more than one or two days and is commonly expected to be a matter of a few hours.
When the conditions for taking up short-term care time off are also fulfilled, Emergency time off will end and be converted to short-term care time off.
Scheduling Emergency Time Off
- Discuss your Emergency time off plans, in advance, or as soon as reasonably practicable, with your manager or HR Source [VMware network access required], ensuring you give a reason for your absence and (in so far as this is possible) an estimate of the likely length of your absence. While business requirements must be taken into consideration, your manager will work with you to ensure that work load does not restrict you from taking Emergency time off.
- Once agreed with your manager, enter your Emergency time off in Workday[VMware network access required] under time off type Miscellaneous Time Off (Hours).
- In some cases you may be asked to provide evidence for your reasons for taking the time off, either in advance or on your return to work.