Birth or Adoption

Congratulations! Bringing a new child into the family is an exciting time, and there’s a lot to think about. VMware provides some unique benefits and resources to help you through the process. 

Benefit Changes

Changes and elections for most of the VMware benefit plans are made at annual enrollment; however, birth or adoption is considered a qualified life event. You must make changes within 30 days of the date of the qualified life event. If you do not meet this deadline, you must wait until the next annual enrollment or if you have another qualified life event and report it within 30 days. You are eligible to make the following changes:

To report the birth or adoption of your child, within 30 days of the event:

  • Enroll or update your benefits online via Workday Benefits [VMware network access required
  • If you have questions, contact HR Source at 1-888-VMWARE8, option ‘US Benefits’ or via email at

You do not need your child’s social security number to enroll him or her. If your child qualifies for a social security number, please report the information once you receive it.

Time Away

Planning time away from work to care for and bond with your child is an important consideration. In addition to vacation time, there are a number of leave options available. Be sure to review the details for eligibility requirements:

All leave requests must be made through our claims administrator, Sedgwick, by calling 1-866-251-1749.

Other Resources

  • Adoption & Surrogacy Assistance Program

VMware provides an Adoption & Surrogacy Assistance Program to help cover the costs related to adopting a child or when using a surrogate to assist in carrying and giving birth to your child.

  • ARAG Legal Plan

If you are currently enrolled in the ARAG legal plan, review the legal services that can assist you as you start this new chapter in your life.

  • Back-Up Child Care

VMware partners with Bright Horizons to provide quality child care when your regular care giver arrangements fall through. The Back-Up Care Advantage Program provides up to 12 uses per plan year. Be sure to sign up in advance so you are ready for the unexpected.
Go to Bright Horizons and log in with:
          -Username: VMware
          -Password: backup12

  • Dependent Care Flexible Spending Account (DCFSA)

A Dependent Care Flexible Spending Account (DCFSA) lets you pay on a pre-tax basis for expenses incurred for the care of children under age 13. Eligible expenses include:
          -Out-of-pocket child care or babysitting services in your home or someone else’s home
          -Licensed daycare and certain expenses for full-time live-in nannies and summer day camps
          -For more information see Flexible Spending Accounts (FSA)

  • Employee Assistance Program (EAP)

OPTUM has a wealth of tools and resources that include help finding agencies that assist with prenatal planning, adoption, childcare, after-school and summer programs, and specialized care for dependents with special needs.

  • Rethink

Rethink’s award-winning, research-based program provides support to parents raising children with learning or behavior challenges, or developmental disabilities at no cost to you.

Contact Us

ARAG Legal Plan
Phone: 1-800-247-4184
Visit Website

Back-Up Care Advantage
Phone: 1-877-242-2737
Visit Website

HR Source
Phone: 1-888-VMWARE8, option ‘US Benefits’
ASK HR [VMware network access required]

Phone: 1-877-988-8871
Visit Website

Phone: 1-866-251-1749


Adoption/Surrogacy Assistance Reimbursement Form
Workday Benefits [VMware network access required]
Workday Quick Reference Guide: Birth or Adoption [VMware network access required]