Archives: Life Event

Description.

Enrolling in Benefits

You may enroll or change your benefits with VMware, based on the following:

  • Open Enrollment
  • New hire, newly eligible or re-hire greater than 30 days or crossing a plan year
  • Qualified Life Event
  • Reinstatement
  • Re-hire less than 30 days, your previous elections will be reinstated. You are not eligible to make changes.

Open Enrollment occurs every fall with elections taking effect January 1st of the following year.

New hires, newly eligible employees, re-hires greater than 30 days, and employees experiencing a qualified life event have 30 days from their hire date or event to enroll or make changes. Employees who experience a birth or adoption qualified life event have 60 days from the event to enroll or make changes.

Eligibility

If you are a regular full-time or part-time employee or paid intern who works 20 or more scheduled hours per week, you are eligible to enroll in VMware benefit plans. Eligibility begins as of your hire date or the date your status changes. VMware offers benefit coverage for you and your legal dependents. Eligible dependents include:

  • Your legal spouse or qualified domestic partner
  • Your dependent child(ren) up to age 26, regardless of student or marital status
  • Your dependent stepchild(ren) up to age 26, regardless of student or marital status
  • The eligible child(ren) of your duly qualified domestic partner up to age 26, regardless of student or marital status
  • Disabled child(ren) may be eligible past age 26.  Contact the HR Source [VMware network access required] for more information. You will be contacted by the provider to certify your disabled child.
  • Legal guardianship of minor(s) up to age 26, regardless of student or marital status
  • Your foster child(ren) (UnitedHealthcare plans only) up to age 26, regardless of student or marital status

Part-Time Eligibility

Regular part-time employees who work less than 20 scheduled hours per week are eligible to participate in the 401(k) savings plan. Eligibility for other programs and benefits is dependent on the number of hours worked per week:

Program/Benefit Eligibility
Medical, Dental, Vision, HSA, FSA, EAP, Life Insurance, AD&D, Disability and Group Legal Eligible for benefits if scheduled work week is at least 20 hours or greater.
401(k) Savings Plan No minimum hour requirement.
Floating Holidays Floating Holidays for Non-Exempt (hourly) employees are granted based upon month of hire and pro-rated during the year. No minimum hour requirement.
Holidays No minimum hour requirement.
Jury Duty/Voting No minimum hour requirement.
Sick Time Sick Time days are granted based upon month of hire and pro-rated during the year. No minimum hour requirement.
Vacation Time Exempt employees (salaried): Non-Accrued Vacation time (NAV).
Non-Exempt employees (hourly): Accrued Vacation time.
No minimum hour requirement.

Changing Coverage Mid-Year

A qualified life event allows you to make changes to your existing medical, dental, vision, health savings account, flexible spending account(s) and/or life insurance, consistent with the event. A qualified life event may include:

If you experience a qualified life event, you have 30 days from the date of the event to report it. Employees who experience a birth or adoption qualified life event have 60 days from the event to enroll or make changes.

  • Enroll or update your benefits online via Workday [VMware network access required]
  • Please refer to the Medical Plan Comparison Chart and Employee Contributions chart for more information on the differences in medical plans and your per paycheck contributions, respectively.
  • If you have questions, contact HR Source [VMware network access required] or via phone at 1-888-VMWARE8, option ‘US Benefits’.

If your marital or domestic partnership status is changing, here’s a checklist of the benefit changes you might want to consider and some other resources to help you through the process.

Benefit Changes

Changes and elections for most of the VMware benefit plans are made at annual enrollment; however, a divorce, legal separation or dissolution of domestic partnership is considered a qualified life event. You must make changes within 30 days of the date of the qualified life event. You are eligible to make the following changes:

To report your divorce, legal separation or dissolution of domestic partnership within 30 days of the event:

  • Enroll or update your benefits online via Workday [VMware network access required]
  • If you have questions, contact HR Source [VMware network access required] or via phone at 1-888-VMWARE8, option ‘US Benefits’.

Updating Personal Information

  • To update your preferred name, emergency contact and/or home address, log into Workday [VMware network access required]. For more information and detailed instructions, please visit the Workday page [VMware network access required]on VMware Source.
  • If you need to update your marital status and/or your legal name, you will need to contact HR Source [VMware network access required]. If changing your legal name, you will be required to supply your Social Security Card that reflects your new legal name.
  • You will need to contact E*TRADE to update your personal address if you are enrolled in ESPP or have RSUs.
  • You will need to contact Fidelity to update your personal address if you are enrolled in the brokerage option of the 401(k) Plan. If you do not have the brokerage option, your new address will feed to Fidelity within 1-2 weeks, once you have updated it in Workday [VMware network access required].
  • If you would like to update your W-4 withholdings, please visit ADP Payroll [VMware network access required].

Other Resources

  • ARAG Legal Plan

If you are currently enrolled in the ARAG legal plan, review the legal services that can assist you as you start this new chapter in your life.

  • Employee Assistance Program (EAP)

The Employee Assistance Program (EAP) is available at no charge to you and helps you be at your best, physically and emotionally. The EAP confidentially provides you and your family members, with objective, third-party support and advice for navigating life’s challenges.

Losing a loved one can be overwhelming. Here’s a checklist of the benefit changes you might want to consider and some other resources to help you through the process.

Benefit Changes

Changes and elections for most of the VMware benefit plans are made at annual enrollment; however, the loss of a loved one is considered a qualified life event. You must make changes within 30 days of the date of the qualified life event. You are eligible to make the following changes:

To report the loss of a loved one, within 30 days of the event:

  • Enroll or update your benefits online via Workday [VMware network access required]
  • If you have questions, contact HR Source [VMware network access required] or via phone at 1-888-VMWARE8, option ‘US Benefits’.
  • If you are the spouse or family member of a VMware employee who has recently passed away, please contact HR Source or via phone at 1-888-VMWARE8, option ‘US Benefits’. They will ensure you are put in contact with the appropriate internal resources.

Time Away

Planning time away from work to grieve after the loss of a loved one is an important consideration. Be sure to review the Bereavement page for eligibility requirements.

Things to Think About

  • File a Life Insurance Claim

If you enrolled Supplemental Life Insurance for your loved one(s), contact HR Source [VMware network access required] for assistance with filing a claim. You may also consider contacting your loved one’s employer to find out what benefits they may have been eligible for.

  • Personal Information
    • To update your preferred name, emergency contact and/or home address, log into Workday [VMware network access required]. For more information and detailed instructions, please visit the Workday page [VMware network access required]on VMware Source.
    • If you need to update your marital status and/or your legal name, you will need to contact HR Source [VMware network access required]. If changing your legal name, you will be required to supply your Social Security Card that reflects your new legal name.
    • You will need to contact E*TRADE to update your personal address if you are enrolled in ESPP or have RSUs.
    • You will need to contact Fidelity to update your personal address if you are enrolled in the brokerage option of the 401(k) plan. If you do not have the brokerage option, your new address will feed into Fidelity within 1-2 weeks, once you have updated it in Workday [VMware network access required].
    • If you would like to update your W-4 withholdings, please visit ADP Payroll [VMware network access required].

Other Resources

  • ARAG Legal Plan

If you are currently enrolled in the ARAG legal plan, review the legal services that can assist you.

  • Employee Assistance Program (EAP)

The Employee Assistance Program (EAP) is available at no charge to you and helps you be at your best, physically and emotionally. The EAP confidentially provides you and your family members, with objective, third-party support and advice for navigating life’s challenges.

Congratulations! As you and your spouse or domestic partner embark on life together, here’s a checklist of the benefit changes you might want to consider and resources that VMware provides.

Benefit Changes

Changes and elections for most of the VMware benefit plans are made at annual enrollment; however, marriage or a newly-eligible domestic partnership is considered a Qualified Life Event. You must make changes within 30 days of the date of the qualified life event. If you do not meet this deadline, you must wait until the next annual enrollment, unless you have another qualified life event and report it within 30 days. You are eligible to make the following changes:

For VMware to recognize your domestic partnership you and your domestic partner must meet the following conditions:

  • You are registered with a governmental body under state or local law (if applicable);

OR

  • You are each other’s sole domestic partner and intend to remain so indefinitely;
  • Neither are married to or legally separated from anyone else nor had another domestic partner within the prior six months;
  • You both are at least 18 years of age and mentally competent to consent to contract;
  • Neither of you are legally married;
  • You are not related by blood to a degree of closeness that would prohibit legal marriage in the state in which you legally reside;
  • You reside together in the same residence and intend to do so indefinitely and have lived in the same household for at least six months;
  • You are engaged in a committed relationship of mutual caring and support and are jointly responsible for each other’s common welfare and living expenses; and
  • You are not in this relationship solely for the purpose of obtaining benefits coverage.

To report your marriage or newly-eligible domestic partnership, within 30 days of the event:

  • Enroll or update your benefits online via Workday [VMware network access required]
  • If you have questions, contact HR Source [VMware network access required] or via phone at 1-888-VMWARE8, option ‘US Benefits’.

Updating Personal Information

  • To update your preferred name, emergency contact and/or home address, log into Workday [VMware network access required]. For more information and detailed instructions, please visit the Workday page [VMware network access required]on VMware Source.
  • If you need to update your marital status and/or your legal name, you will need to contact HR Source [VMware network access required]. If changing your legal name, you will be required to supply your Social Security Card that reflects your new legal name.
  • You will need to contact E*TRADE to update your personal address if you are enrolled in ESPP or have RSUs.
  • You will need to contact Fidelity to update your personal address if you are enrolled in the brokerage option of the 401(k) plan. If you do not have the brokerage option, your new address will feed to Fidelity within 1-2 weeks, once you have updated it in Workday [VMware network access required].
  • If you would like to update your W-4 with holdings, please visit ADP Payroll [VMware network access required].

Other Resources

  • ARAG Legal Plan

If you are currently enrolled in the ARAG legal plan, review the legal services that can assist you as you start this new chapter in your life.

  • Employee Assistance Program (EAP)

The Employee Assistance Program (EAP) is available at no charge to you and helps you be at your best, physically and emotionally. The EAP confidentially provides you and your family members, with objective, third-party support and advice for navigating life’s challenges.

Congratulations! Bringing a new child into the family is an exciting time, and there’s a lot to think about. VMware provides some unique benefits and resources to help you through the process. 

Benefit Changes

Changes and elections for most of the VMware benefit plans are made at annual enrollment; however, birth or adoption is considered a qualified life event. You must make changes within 60 days of the birth/adoption of your child. If you do not meet this deadline, you must wait until the next annual enrollment or if you have another qualified life event and report it within 30 days of that event. You are eligible to make the following changes:

To report the birth or adoption of your child, within 60 days of the event:

  • Enroll or update your benefits online via Workday [VMware network access required]
  • If you have questions, contact HR Source [VMware network access required] or via phone at 1-888-VMWARE8, option ‘US Benefits’.

You do not need your child’s social security number to enroll him or her. If your child qualifies for a social security number, please report the information once you receive it.

Time Away

Planning time away from work to care for and bond with your child is an important consideration. In addition to vacation time, there are a number of leave options available. Be sure to review the details for eligibility requirements:

All leave requests must be made through our claims administrator, Sedgwick, by calling 1-866-251-1749.

Other Resources

  • Adoption & Surrogacy Assistance Program

VMware provides an Adoption & Surrogacy Assistance Program to help cover the costs related to adopting a child or when using a surrogate to assist in carrying and giving birth to your child.

  • ARAG Legal Plan

If you are currently enrolled in the ARAG legal plan, review the legal services that can assist you as you start this new chapter in your life.

  • Back-Up Child Care

The Back-Up Care Advantage Program provides up to 12 uses per plan year. Be sure to sign up in advance so you are ready for the unexpected.

  • Dependent Care Flexible Spending Account (DCFSA)

A Dependent Care Flexible Spending Account (DCFSA) lets you pay on a pre-tax basis for expenses incurred for the care of children under age 13.

  • Employee Assistance Program (EAP)

The Employee Assistance Program (EAP) has a wealth of tools and resources that include help finding agencies that assist with prenatal planning, adoption, childcare, after-school and summer programs, and specialized care for dependents with special needs.

  • Rethink

Rethink’s award-winning, research-based program provides support to parents raising children with learning or behavior challenges, or developmental disabilities at no cost to you.   

  • VMware Diaper Bag

When applying for your Paid Parental Leave (PPL), Sedgwick will confirm if you would like to receive a complimentary diaper bag. Contact Sedgwick at 1-866-251-1749.