Loss of a Loved One

Losing a loved one can be overwhelming. Here’s a checklist of the benefit changes you might want to consider and some other resources to help you through the process.

Benefit Changes

Changes and elections for most of the VMware benefit plans are made at annual enrollment; however, the loss of a loved one is considered a Qualified Life Event. You must make changes within 30 days of the date of the Qualified Life Event. You are eligible to make the following changes:

  • Remove eligible dependents from your Health Insurance by notifying HR Source and update the information in Workday > Personal Information > Dependents [VMware network access required].
  • Update beneficiary details by contacting HR Source [VMware network access required]

Updating Personal Information

  • To update your preferred name, emergency contact and/or home address, log into Workday [VMware network access required].
    • For more information and detailed instructions, please visit the Workday page [VMware network access required] on VMware Source.
  • If you need to update your marital status and/or your legal name, you will need to contact HR Source [VMware network access required].

Time Away

Whether expected or unexpected, the death of a loved one creates a wide range of emotions and life changes that must be addressed. Planning time away from work to grieve after the loss of a loved one is an important consideration. Be sure to review the Bereavement Leave eligibility requirements.

Other Resources

  • Condolence Allowance

You will receive condolence allowance for family members pass away by contacting HR Source [VMware network access required]. The cash will be paid to you via payroll.

    • Employee: JPY 100,000
    • Spouse: JPY 50,000
    • Child: JPY 30,000
    • Parent: JPY 30,000
    • Spouse’s Parent: JPY 20,000
  • ICAS: Coaching, Therapy, and Work Life Services

ICAS provides emotional wellbeing support for employees and their families, how, when, and where you need it, at no cost to you. With online tools, research-backed therapeutic methods, and top therapists, coaches, and digital tools, you and your family can access an easy-to-use, convenient, and confidential way to get support.

Contact us

Contact HR Source [VMware network access required]
ASK HR [VMware network access required]
Phone: (+81) 343345602


Workday [VMware network access required]

Last Updated: 27 May 2022, 6:05 AM