New Hire Benefits

Welcome to VMware! Regular full-time or part-time employees who work 20 or more scheduled hours per week are eligible to enroll in VMware benefit plans.
You have 30 days from your date of hire to enroll in your benefits. Be sure to take the time to review your benefit options before you enroll.




  • HSA PPO & Traditional PPO – CVS Caremark
  • Kaiser HMO N. CA & Kaiser HMO HI – Kaiser HMO Pharmacy




Looking For Your ID Card?

While you are covered from your date of hire, it can take up to 3 weeks before you receive your ID card from UnitedHealthcare, CVS Caremark or Kaiser. If you need to seek care, contact the health plan that you enroll in for assistance. Your carrier’s name, phone number, and group number are available on our Contacts page. Delta Dental and the Vision Service Plan (VSP) do not require ID cards.

Savings & Spending Accounts

*If you are not eligible for an HSA, you have the option to enroll in the HSA PPO non-eligible HSA plan. You are still able to receive the VMware funding, however it will appear as a taxable bonus on your paycheck instead of being deposited into a HealthEquity [VMware network access required] account.

401(k) Savings Plan

New Hires are automatically enrolled with a 6% pre-tax deferral contribution. You may change this election approximately 2 weeks after your hire date at (Rehires must actively enroll to participate).

Don’t forget that if you participated in another employer’s plan during the calendar year, you will need to notify to the Payroll team to report your year-to-date contribution amounts to help prevent you from exceeding the IRS limits for the calendar year. To report your YTD contribution, send an email to or call 1-877-640-0788 7am to 5pm PST.

Life Insurance & Accidental Death and Dismemberment (AD&D)

  • Basic Life and AD&D: Automatically enrolled and paid for by VMware. 2 times base salary (on target earnings for commissioned employees) with $2,000,000 maximum coverage.
  • Employee Supplemental Life: $2,000,000 maximum or 5 times your base salary (on target earnings for commissioned employees). Amounts over $750,000 are subject to Evidence of Insurability (EOI).
  • Spouse Supplemental Life: $375,000. Amounts over $100,000 are subject to Evidence of Insurability (EOI).
  • Child Supplemental Life: $20,000. Children under 6 months old $500.

Time Off

From Vacation to Public Holidays and much more, see what options are available to you.

Work/Life Benefits

  • Adoption & Surrogacy Assistance – VMware will reimburse 100% of all eligible expenses associated with the adoption of a child or using a surrogate to carry and give birth to your child, up to a total maximum of $12,000 per child.
  • ARAG Legal Plan – Provides legal representation through a network of attorneys for a variety of services.
  • Back-Up Daycare Program – Back-up child or adult/elder care for when there is a breakdown in your regular care.
  • Business Travel Programs – VMware covers you with travel assistance, business travel accident and medical abroad insurances at no cost to you.
  • Credit Union – Stanford Federal Credit Union offers employees financial services. You don’t even have to reside in California to participate.
  • Discount Program – Access to our online marketplace of perks and discounts.
  • Employee Assistance Program (EAP) – Free service that helps you be at your best, physically and emotionally.
  • Fitness Reimbursement Program – VMware provides a fitness reimbursement program for those who work from home or at a location without access to a fitness center.
  • Rethink Benefits – A research-based program that provides support to parents raising children with learning or behavior challenges, or developmental disabilities at no cost to you.

VMware Programs

Below are additional programs that are run outside of the US Benefits team:

  • Employee Referral Program [VMware network access required] – Eligible US employees who submit a referral, that meets policy guidelines and is hired, can earn a $2,000 bonus.
  • Employee Stock Purchase Plan (ESPP) [VMware network access required] – Purchase VMware stock at a discount via payroll deductions, using after-tax dollars. You can elect to contribute 2% to 15% of your compensation during the purchase period.
  • Transportation [VMware network access required] – VMware offers subsidized public transit passes, vanpooling and on-demand carpooling via Scoop, just to name a few. Click the link for Transportation, select your VMware location and then click Transportation within your locations site for more details.
  • Travel & Expense [VMware network access required] – Learn more about booking your business travel, applying for a corporate card and submitting expenses.
  • US Payroll [VMware network access required– Your source of information for pay statements, the payroll calendar, payroll forms and recording time off. 
  • VMware Foundation [VMware network access required] – Join VMware as a force for good in our global community, from Service Learning to Matching Gifts and many other ways to give.
  • Club vFit [VMware network access required] – If you’re on the Palo Alto campus, you have access to Club vFit which provides a wide variety of exercise and workout options for a small membership fee.

Don’t let enrollment pass you by! Enroll via Workday [VMware network access required] within your first 30 days. Review the Workday Quick Reference Guide: Enroll in Benefits [VMware network access required] for step-by-step instructions.

If you don’t take action, you will be opted out of health coverage and will not be able to enroll unless you have a Qualified Life Event and report it within 30 days of the event – 60 days for Birth/Adoption life events.

Contact Us

HR Source
ASK HR [VMware network access required]
Phone: 1-888-VMWARE8, option ‘US Benefits’
Internal Phone: ext. 29200


Benefits FAQ’s – New Hires

Benefits Vendor Contact Information

Benefits WorkspaceONE Applications

Domestic Partner Imputed Income Rate Table

Employee Contributions

Key Benefit Terms

Medical Plan Comparison Chart

New Hire Notices & Documents

Workday [VMware network access required]

Workday Quick Reference Guide: Enroll in Benefits [VMware network access required]