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New Hire Benefits

Welcome to VMware! Regular full-time or part-time employees who work 20 or more scheduled hours per week are eligible to enroll in VMware benefit plans.

You have 30 days from your date of hire to enroll in your benefits. Be sure to take the time to review your benefit options before you enroll.

Health

Medical

• HSA PPO – UnitedHealthcare Choice Plus network. ME, MA & NH residents both Choice Plus & Harvard Pilgrim networks.
• Traditional PPO – UnitedHealthcare Choice Plus network. ME, MA & NH residents both Choice Plus & Harvard Pilgrim networks.
• Kaiser HMO CA – Only available to VMware employees residing in California.
• Kaiser HMO HI – Only available to VMware employees residing in Hawaii.
• View the 2023 Medical Plan Comparison Chart for a side by side look of the medical plan options.

Pharmacy

• HSA PPO & Traditional PPO – CVS Caremark
• Kaiser HMO CA & Kaiser HMO HI – Kaiser HMO Pharmacy

Dental

Vision

Resources

• Review the New Hire Benefits FAQ’s  and New Hires Benefits Checklist for more information on how to enroll in your benefits.
• ALEX our interactive decision-support tool that acts as an informative, virtual benefits counselor, to help you learn more about VMware’s comprehensive benefits in a personalized way.
• View the 2023 Medical Plan Comparison Chart for a side by side look of the medical plan options.
• Review the 2023 Employee Contributions for the cost of each health plan.
• Visit UHC’s Pre-Member site for an introduction to the benefits and services offered by UnitedHealthcare.
• Visit HealthEquity’s education website for information and resources for managing your HSA plan.
• HealthEquity webinar: Navigating the HSA portal.
• HealthEquity webinar: Understanding how the HSA PPO plan works with an HSA.
• Included Health  is your personal healthcare assistant. Get an expert second opinion at no cost to you. You must be enrolled in a VMware medical plan to use Included Health services. For more information call 1-855-394-1635 or visit includedhealth.com/vmware
• Please visit the WorkspaceONE Benefits Apps in order to access your respective accounts with our vendors.
• Join the #usbenefits Channel [VMware network access required] on VMware SLACK. Click the ‘+’ sign on the Channels section to search the usbenefits group. Click ‘Join’ to see announcements, posts, updates and the latest benefits information.
• Become a member of the Benefits: US [VMware network access required] group, on VMware Social. Click ‘Join Space’ and click the ‘Star’ to stay informed on the latest benefits information.
• Review important New Hire Notices and Documents pertaining to your VMware benefit plans.
• Not sure what something means? Review the Key Benefit Terms for a glossary of commonly used terms related to your U.S. Benefits.

Looking For Your ID Card?

While you are covered from your date of hire, it can take up to 3 weeks before you receive your ID card from UnitedHealthcare, CVS Caremark or Kaiser. If you need to seek care, contact the health plan that you enroll in for assistance. Your carrier’s name, phone number, and group number are available on our Contacts page. Delta Dental and the Vision Service Plan (VSP) do not require ID cards.

Savings & Spending Accounts

• VMware employees who enroll in the HSA PPO medical plan can take advantage of triple tax savings with a Health Savings Account (HSA).

New HSA participants must satisfy any USA PATRIOT Act of 2001 identity verification needs requested by HealthEquity before funds can be deposited into your HSA.

Please note, if you have made any pre-tax or post-tax contribution into your previous employer HSA accounts, it is your responsibility to ensure that you do not exceed the annual IRS maximum limit in the plan year. You will need to make sure you adjust your VMware contribution to accommodate for those early contributions made. If this situation occurs, please contact HealthEquity (HSA Administrator) to complete the appropriate Return of Excess Contribution form available on the portal. Contributions will not be refunded through VMware payroll See the HSA FAQ for more information.

**If you are not eligible for an HSA, you have the option to enroll in the HSA PPO non-eligible HSA plan. You are still able to receive the VMware funding, however it will appear as a taxable bonus on your paycheck instead of being deposited into a HealthEquity [VMware network access required] account.

• Flexible Spending Accounts (FSAs) provide a pre-tax way for you to pay for out-of-pocket health and/or dependent daycare expenses.

401(k) Savings Plan

New Hires are automatically enrolled with a 6% pre-tax deferral contribution. You may change this election approximately 2 weeks after your hire date at www.401k.com. (Rehires, Interns or Transfers into the US must actively enroll to participate).

Don’t forget that if you participated in another employer’s plan during the calendar year, you will need to notify the Payroll team to report your year-to-date contribution amounts to help prevent you from exceeding the IRS limits for the calendar year. To report your YTD contribution, please open a Payroll Support ticket [VMware network access required].

Check out the 401(k) Highlights Video to learn about the 401(k) Plan in less than 5 minutes.

Life Insurance & Accidental Death and Dismemberment (AD&D)

• Basic Life and AD&D: Automatically enrolled and paid for by VMware. 2 times base salary (on target earnings for commissioned employees) with $2,000,000 maximum coverage.
• Employee Supplemental Life: $2,000,000 maximum or 5 times your base salary (on target earnings for commissioned employees). Amounts over $750,000 are subject to Evidence of Insurability (EOI).
• Spouse Supplemental Life: $375,000. Amounts over $100,000 are subject to Evidence of Insurability (EOI).
• Child Supplemental Life: $20,000. Children under 6 months old $500.

Time Off

From Vacation to Public Holidays and much more, see what options are available to you.

Work/Life Benefits

• Adoption & Surrogacy Assistance – VMware will reimburse 100% of all eligible expenses associated with the adoption of a child or using a surrogate to carry and give birth to your child, up to a total maximum of $12,000 per child.
• ARAG Legal Plan – Provides legal representation through a network of attorneys for a variety of services.
• Back-Up Daycare Program – Back-up child or adult/elder care for when there is a breakdown in your regular care.
• Business Travel Programs – VMware covers you with travel assistance, business travel accident and medical abroad insurances at no cost to you.
• Credit Union – Stanford Federal Credit Union offers employees financial services. You don’t even have to reside in California to participate.
• Discount Program – Access to our online marketplace of perks and discounts.
• Lyra: Coaching, Therapy, and Work Life Services is available at no charge to you and helps you be at your best, physically and emotionally.
• WellBeing Allowance – Living a healthy and balanced life is a part of the VMware culture. We want you to be your best and achieve wellbeing; the state of being comfortable, healthy, and happy.
• Rethink Benefits – A research-based program that provides support to parents raising children with learning or behavior challenges, or developmental disabilities at no cost to you.

VMware Programs

Below are additional programs that are run outside of the US Benefits team:

• Employee Referral Program [VMware network access required] – Eligible US employees who submit a referral, that meets policy guidelines and is hired, can earn a $2,000 bonus.
• Transportation [VMware network access required] – VMware offers subsidized public transit passes, vanpooling and on-demand carpooling via Scoop, just to name a few. Click the link for Transportation, select your VMware location and then click Transportation within your locations site for more details.
• Travel & Expense [VMware network access required] – Learn more about booking your business travel, applying for a corporate card and submitting expenses.
• US Payroll [VMware network access required] – Your source of information for pay statements, the payroll calendar, payroll forms and recording time off. 
• VMware Foundation [VMware network access required] – Join VMware as a force for good in our global community, from Service Learning to Matching Gifts and many other ways to give.
• Club vFit [VMware network access required] – If you’re on the Palo Alto campus, you have access to Club vFit which provides a wide variety of exercise and workout options for a small membership fee.

Don’t let enrollment pass you by! Enroll via Workday [VMware network access required] within your first 30 days. Review the Workday Quick Reference Guide: Enroll in Benefits [VMware network access required] for step-by-step instructions.

If you don’t take action, you will be opted out of health coverage and will not be able to enroll unless you have a Qualified Life Event and report it within 30 days of the event – 60 days for Birth/Adoption life events.