New Hire Benefits

Welcome to VMware! Here’s a quick summary to assist you with your US Benefit options. You have 30 days from your date of hire to enroll in your benefits. If you are hired on or after October 28, 2019, you have 30 days from your date of hire to enroll in both your 2019 and 2020 benefits. You must complete your 2019 New Hire benefits before you can complete your 2020 benefit elections. Be sure to take the time to review your benefit options before you enroll.

Health

Medical

HSA PPO – UnitedHealthcare Choice Plus network. ME, MA & NH residents both Choice Plus & Harvard Pilgrim networks.
Traditional PPO – UnitedHealthcare Choice Plus network. ME, MA & NH residents both Choice Plus & Harvard Pilgrim networks.
Kaiser HMO N. CA – Only available to VMware employees residing in Northern California.
Kaiser HMO HI – Only available to VMware employees residing in Hawaii.
View the Medical Plan Comparison Chart for a side by side look of the medical plan options.

Pharmacy

HSA PPO & Traditional PPO – CVS Caremark
Kaiser HMO N. CA & Kaiser HMO HI – Kaiser HMO Pharmacy

Dental

Vision

Resources

View the 2019 Medical Plan Comparison Chart for a side by side look of the medical plan options.
Review the 2019 Employee Contributions for the cost of each health plan.
Visit UHC’s Pre-Member site for an introduction to the benefits and services offered by UnitedHealthcare.
Visit HealthEquity’s education website for information and resources for managing your HSA plan.
HealthEquity webinar: Navigating the HSA portal.
HealthEquity webinar: Understanding how the HSA PPO plan works with an HSA.
Become a member of the Benefits: US [VMware network access required] group, on VMware Social. Click ‘Join Space’ and click the ‘Star’ to stay informed on the latest benefits information.
Review important New Hire Notices and Documents pertaining to your VMware benefit plans.
Not sure what something means? Review the Key Benefit Terms for a glossary of commonly used terms related to your U.S. Benefits.

2020 Open Enrollment

Be sure to visit the Open Enrollment page to learn more about your 2020 benefit options.

Looking For Your ID Card?

While you are covered from your date of hire, it can take up to 3 weeks before you receive your ID card from UnitedHealthcare, CVS Caremark or Kaiser. If you need to seek care, contact the health plan that you enroll in for assistance. Your carrier’s name, phone number, and group number are available on our Contacts page. Delta Dental and the Vision Service Plan (VSP) do not require ID cards.

Savings & Spending Accounts

VMware employees who enroll in the HSA PPO medical plan can take advantage of triple tax savings with a Health Savings Account (HSA).
Flexible Spending Accounts (FSAs) provide a pre-tax way for you to pay for out-of-pocket health and/or dependent daycare expenses.
Benefit Bytes Video: Watch a short video to learn more about health FSA plans.

If you wish to enroll in an HSA or FSA plan for 2019 you must submit your New Hire elections prior to December 18, 2019. Any HSA or FSA enrollments on or after December 18, 2019 will be zeroed out as payroll is unable to process submissions after that date.

401(k) Savings Plan

New Hires are automatically enrolled with a 6% pre-tax deferral contribution. You may change this election approximately 2 weeks after your hire date at www.401k.com. (Rehires must actively enroll to participate.) Don’t forget that if you participated in another employer’s plan during the calendar year, you will need to submit a HelpNow ticket to the Payroll team to report your year-to-date contribution amounts to help prevent you from exceeding the IRS limits for the calendar year.

Life Insurance & Accidental Death and Dismemberment (AD&D)

Basic Life and AD&D: Automatically enrolled and paid for by VMware. 2 times base salary with $1,000,000 maximum coverage.
Employee Supplemental Life: $1,500,000 maximum or 5 times your base salary. Amounts over $500,000 are subject to Evidence of Insurability (EOI).
Spouse Supplemental Life: $250,000 or 50% of your employee supplemental life election. Amounts over $100,000 are subject to Evidence of Insurability (EOI).
Dependent Supplemental Life: Can purchase increments of $1,000, $2,000, $5,000 or $10,000.

Time Off

From Vacation to Public Holidays and much more, see what options are available to you.

Work/Life Benefits

Adoption & Surrogacy Assistance – VMware will reimburse 100% of all eligible expenses associated with the adoption of a child or using a surrogate to carry and give birth to your child, up to a total maximum of $12,000 per child.
ARAG Legal Plan – Provides legal representation through a network of attorneys for a variety of services.
Back-Up Daycare Program – Back-up child or adult/elder care for when there is a breakdown in your regular care.
Business Travel Programs – VMware covers you with travel assistance, business travel accident and medical abroad insurances at no cost to you.
Credit Union – Stanford Federal Credit Union offers employees financial services. You don’t even have to reside in California to participate.
Discount Program – Access to our online marketplace of perks and discounts.
Employee Assistance Program (EAP) – Free service that helps you be at your best, physically and emotionally.
Fitness Reimbursement Program – VMware provides a fitness reimbursement program for those who work from home or at a location without access to a fitness center.
Rethink Benefits – A research-based program that provides support to parents raising children with learning or behavior challenges, or developmental disabilities at no cost to you.
Benefit Bytes Video: Watch a short video to learn more about the additional benefits available to you and your family, most at no additional cost to you.
Benefit Bytes Video: Watch a short video to learn more about the important Programs & Perks available to you.

VMware Programs

Below are additional programs that are run outside of the US Benefits team:

Employee Referral Program [VMware network access required] – Eligible US employees who submit a referral, that meets policy guidelines and is hired, can earn a $2,000 bonus.
Employee Stock Purchase Plan (ESPP) [VMware network access required] – Purchase VMware stock at a discount via payroll deductions, using after-tax dollars. You can elect to contribute 2% to 15% of your compensation during the purchase period.
Transportation [VMware network access required] – VMware offers subsidized public transit passes, vanpooling and on-demand carpooling via Scoop, just to name a few. Click the link for Transportation, select your VMware location and then click Transportation within your locations site for more details.
Travel & Expense [VMware network access required] – Learn more about booking your business travel, applying for a corporate card and submitting expenses.
US Payroll [VMware network access required] – Your source of information for pay statements, the payroll calendar, payroll forms and recording time off.
VMware Foundation [VMware network access required] – Join VMware as a force for good in our global community, from Service Learning to Matching Gifts and many other ways to give.
Club vFit [VMware network access required] – If you’re on the Palo Alto campus, you have access to Club vFit which provides a wide variety of exercise and workout options for a small membership fee.

Don’t let enrollment pass you by! Enroll via Workday [VMware network access required] within your first 30 days. Review the Workday Quick Reference Guide: Enroll in Benefits [VMware network access required] for step-by-step instructions.

If you don’t take action, you will be opted out of health coverage and will not be able to enroll unless you have a Qualified Life Event and report it within 30 days of the event – 60 days for Birth/Adoption life events.