Vacation is time away from your job for personal reasons, including vacation, outside activities and personal business. If your absence is due to your illness or a family member’s illness, you should refer to the Sick Time page.
The vacation year commences on January 1st and ends on December 31st in the same year calendar year.
Vacation time is accrued based on years of service. Vacation time will be granted at the beginning of the vacation year, based on years of completed service as of January 1st. Vacation time entitlement can be used in minimum increments of one-half day (4 hours).
|Years of Service||Vacation Time|
|Less than 3 years||15 working days (120 hours)|
|3 years||17 working days (136 hours)|
|4 years||19 working days (152 hours)|
|5 years||21 working days (168 hours)|
|6 – 9 years||23 working days (184 hours)|
|10+ years||25 working days (200 hours)|
Vacation in the First Year of Employment
Vacation accrual begins in the first month of regular employment. If you commence employment after the commencement of the Vacation Year, your Vacation entitlement will be pro-rated, based on the number of months you worked during the Vacation Year.
Pro-Rated Vacation in the First Year of Employment
|Month of Hire||Vacation Time|
|January/February/March||15 working days (120 hours)|
|April/May/June||11 working days (88 hours)|
|July/August/September||7 working days (56 hours)|
|October/November/December||3 working days (24 hours)|
Vacation time will be considered as Canada Vacation (Excess) until such time as you are eligible for Statutory Vacation as per employment standards guidelines and company vacation plan.
Statutory Vacation Time & Statutory Vacation Pay
You are required to take off all their earned Statutory Vacation Time each year, as per the applicable Employment Standards. In addition to Vacation time, you will receive Vacation Pay as per statutory requirements. For employees in most provinces, provincial standards provides 2 weeks of Statutory Vacation for under 5 years of completed employment paid at a rate of 4% of wages and 3 weeks of Statutory Vacation time for 5 or more years of completed employment paid at a rate of 6% of eligible wages. However, to view the applicable requirements for your province see Schedule 1 of the Canada Time Away From Work Policy [VMware network access required].
Excess Vacation Time
Most employees are also granted annual vacation time which is in excess of the provincial statutory entitlements under the applicable Employment Standards. All such additional vacation time is considered “Excess Vacation.” Excess Vacation does not accrue and cannot be carried forward if unused. Excess Vacation time is paid at the rate of your pro-rated base salary or pro-rated hourly base rates of pay.
Vacation During a Leave of Absence
Vacation time and Vacation Pay are two separate entitlements. You accrue vacation time while away during a leave of absence. Employees generally do not accrue vacation pay while away, except as provided by the applicable provincial employment or labour standards law.
VMware expects you to take your full Vacation entitlement during the Vacation Year in which it was earned. In Workday[VMware network access required] you will see your Vacation balances defined in three (3) parts:
- Canada Vacation Rollover (Statutory) – Unused statutory Vacation is rolled over for up to ten (12] months of the following calendar year as permitted by the applicable Employment Standards.
- Canada Vacation (Statutory) – VMware provides statutory vacation time in accordance with the employment guidelines set by each Province.
- Canada Vacation (Excess) – VMware offers additional vacation above the statutory requirement based on your tenure with the Company. If these Vacation days are not taken during the Vacation Year, in which they are earned, they will be forfeited.
Vacation Pay at Employment Termination
At the time of your termination, you shall receive a payment for all unused Vacation time accrued up to that point. If you resign, or are terminated, and you have taken more than your accrued Vacation time, you shall be required to repay VMware. VMware may deduct the amount of the over payment from your final pay.
Scheduling Vacation Time
- Discuss your Vacation needs in advance with your manager. Requests will be reviewed based on many factors including business needs and staffing requirements. If you wish to take an excess of two (2) consecutive weeks of Vacation time or if your time off exceeds your Vacation time accrual, you must obtain manager approval and approval your HR Business Partner.
- After manager approval, go into Workday [VMware network access required] to report your Vacation time.
When making your vacation request in Workday you will see Canada Vacation as the option, the system will automatically apply your vacation days to the applicable vacation category following the required order of use requirements.
Recording Vacation Time
You are encouraged to take at least the Statutory Vacation Time earned each year, as well as record this time as taken in Workday. Failure to properly record your vacation time in Workday is a violation of the Canada Time Away From Work Policy [VMware network access required].
Contact HR Source [VMware network access required]
ASK HR [VMware network access required]
Canada Time Away From Work Policy [VMware network access required]
Workday [VMware network access required]
Submitting Time Off Quick Reference Guide [VMware network access required]
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Last Updated: 10 Jan 2023, 4:16 PM